Responsibilities & Contact
The Central Purchasing Division is responsible for reviewing any proposed purchase of goods, services, lease, lease / purchase, maintenance or repairs of tangible property, construction, and the sale of surplus property to ensure that the transaction(s) comply with the City Charter, as well as all applicable federal and state statutes.
Through the Small/Minority Business Enterprise office, the City of Annapolis actively seeks to identify minority businesses and offer them an opportunity to participate as providers of goods and services to the city. The intent of the program is to widen opportunities for participation, increase competition and to ensure the proper and diligent use of public funds. This policy is not intended in any manner to require that contracts be awarded to anyone other than the lowest responsible bidder, not to supersede the requirement of any federal, state or local laws and rules, regulations and policies.
Due to the substantial amount of money involved, purchasing for the City of Annapolis is guided by several established policies based on the following:
- To conduct all procurements in accordance with applicable federal, state, and local laws; City Charter, and purchasing regulations.
- To obtain goods and services at the lowest overall cost consistent with the quality required to meet the needs of the City.
- To maximize competition, and provide all interested and qualified vendors with the opportunity to offer their products or services to the City of Annapolis.
- To treat all vendors fairly throughout the entire purchasing process, from the solicitation phase to contract award, contract administration and contract management.
The City of Annapolis has a centralized purchasing division. The Central Purchasing Division is the authority for all purchases. Vendors shall not make sales to City employees without a purchase order approved by the Central Purchasing Division.
How to Become an Eligible Vendor
All vendors who are interested in doing business with the City of Annapolis can find more information under Vendor Registration