Government > City Departments/Offices > Office of the Mayor > Youth and Community Affairs > $100,000.00 Lead Safe Grant - Lead Safe Work Practices Training Seminars

$100,000.00 Lead Safe Grant
Lead Safe Work Practices Training Seminars

After hosting three successful free Lead Safe Work Practices seminars in the City of Annapolis on Saturdays, April 25, 2009, Saturday, May 16, 2009 and June 6, 2009, its most avid partner, the Coalition to End Childhood Lead Poisoning geared up for the remaining Lead Safe Work Practices program protocol.

The City received a $100,000 grant, mounting a first-time lead poisoning prevention information campaign to invoke awareness, educate homeowners, and unite residents to pro-active resources.

In its April seminar, Lead Safe Annapolis provided extensive outreach, utilizing a multi-pronged awareness campaign, designed with strategic planning assistance, from the Coalition to End Childhood Lead Poisoning and implemented by the City=s Office of Youth and Community Affairs (OYCA).  The City requested funding to carry out a comprehensive outreach and media crusade.

To date, the following has taken place:

• Outreach and education presentations and events directly reaching over 1,000 residents,
• Window Replacement Funds to replace 100 leaded windows in the City, (This process, which is still ongoing, has four homes to receive newly installed lead-safe windows and one workshop for EPA Certification, May 8, 2010, located at the Eastport Fire Station on Bay Ridge Avenue, Annapolis, Maryland 21403.),
• Conducted hands-on lead safe work practices kits (Tyvek suits, respirators, plastic sheeting, mops, buckets, sponges, spray bottles) to homeowners participating in the Lead Safe Work Practices seminars,
• Free Lead Worker contractor training and accreditation for 5 local contractors and a three students from the city’s former Sherwin Williams Paint Training program,
• Distribution of 1,000 lead prevention information brochures,
• an 800 Lead Telephonic Hotline to answer questions and connect parents and owners to prevention resources,
• Creation of website with lead prevention information, lead health effects and blood lead testing options, local grant resources, and links to other websites on lead,
• Radio advertisements and PSA=s on lead poisoning prevention and to increase blood lead testing rates above the current 14.8% and identify undetected EBL children.

Through the comprehensive leveraging plan, Lead Safe Annapolis incorporated and enhanced existing components of the City's Community Legacy Rehabilitation Program, its housing code enforcement strategies, and the State's rental property owner lead law requirements to significantly reduce the risk of lead poisoning in the homes of children and pregnant women. The Campaign has created a sense of understanding of the lead poisoning issue and an appreciation for the City's initiative to address this devastating problem.

City of Annapolis residents living in homes built prior to 1978 were welcome to attend the seminars.

Note: Coalition to End Childhood Lead Poisoning = Coalition throughout document

1. Program Marketing (Coalition/City)

A.	Health Department EBL Referrals
B.	Advertisements, Community Newsletters
C.	Outreach and Education
	1) Presentations
	2) Lead Safe Work Practices Trainings
	3) Outreach Events and Brochure Distribution
	4) Homeowner and Community Association Meetings
D.	Program Websites
E.	800 Hotline

2. Window Replacement Fund Application received by Coalition
3. Client Intake completed and property file created (Coalition)
4. Application Eligibility Verification (Coalition)

A.	Target Area Verification
B.	Proof of Ownership Verification
C.	Age of Occupants Verification
D.	Personal ID Verification
E.	Historic Property Verification (Historic Preservation Division)
	1) E-mail sent by Coalition to Historic Preservation Divisions requesting determination of historic status for property(ies)
	2) E-mailed and/or communicated otherwise a response to Coalition by Historic Preservation Division

5. Application Determination (Coalition)

A.	Approval – Referral to Site Assessment Phase
B.	Denial – Mailed full outreach packet and refer to other grant/loan resources

6. Site Assessment conducted to determine if property is eligible for Program (Coalition)

A.	Approval – Referral to Risk Assessment Phase
B.	Denial - Mailed full outreach packet and refer to other grant/loan resources

7. Coalition coordinated Lead Risk Assessment of property (Private Inspection Company)

A.	Visual Inspection
B.	XRF Testing and Lead-Based Paint Inspection
C.	Limited Lead Dust Sampling

8. Risk Assessment Report reviewed to confirm if lead hazards identified and Program enrollment determination completed (Coalition to End Childhood Lead Poisoning)

A.	Approval – Lead hazards identified and property referred to Scope of Work and Cost Estimate Phase
B.	Denial – No lead hazards identified or scope of projected lead hazard reduction work exceeded project budget.   Owners were provided with opportunity to agree to pay for or complete match fund portion of the proposed intervention.  Owners were  mailed outreach packet and referred to other grant/loan resources (and final four homes will be mailed this information).

9. Scope of Work and Preliminary Cost Estimate developed for property (Coalition)
10. Historic Review – Scope of Work forwarded to the Historic Preservation Division for review and approval if properties were located in historic area (Historic Preservation Division)
11. Final Scope of Work and Preliminary Cost Estimate prepared for property following historic review determination (Coalition)
12. Property walk-throughs scheduled by Property Owner with approved Lead Hazard Reduction Contractors to obtain bids for lead hazard reduction intervention (Property Owner)
13. Project Bids submitted by approved Lead Hazard Reduction Contractor (Private Contractor)
14. Project Bids reviewed to determine if properties were within the program’s budget (Coalition)

A.	If bids were within Budget - Property referred to Intervention Phase
B.	If bid Exceeded Budget - Owner provided with opportunity to pay for or complete required match funded lead hazard reduction work. Owner referred to other grant/loan programs if owner was unable to provide required match funded lead hazard reduction work.

15. All parties executed Scope of Work and Mutual Service Agreement (Property owner, Contractor, Occupant, Coalition)
16. Property owner were to pay 50% deposit or complete required match lead hazard reduction work (Property Owner)
17. Properties were scheduled for lead hazard reduction intervention by Lead Hazard Reduction Contractor (Coalition/Owner)
18. Lead hazard reduction intervention completed (Private Contractor)
19. Lead clearance inspection and City code inspection scheduled (Coalition/City)
20. Lead clearance inspection and City code inspection conducted (Private Contractor/City)

A.	Pass - Property referred to Close Out Phase
B.	Fail – Property scheduled for re-cleaned by contractor and retested inspection company

21. Invoice submitted to Coalition by Lead Hazard Reduction Contractor (Private Contractor)
22. Payment disbursed to Lead Hazard Reduction Contractor following receipt of Invoice and passage of lead clearance inspection (Coalition)
23. Title X Owner Letter, Risk Assessment Report, Clearance Inspection Report, and Owner Survey Letter sent to Property Owners(Coalition)
24. Property file reviewed and final database entry completed (Coalition)
25. Monthly Invoices submitted to City for project related costs including risk assessments, completed lead hazard reduction intervention, and clearance inspection (Coalition/City)

For more information on the Lead Safe Annapolis initiative, please contact:

Michelle LeDonne
Mission Marketing Associate
Coalition to End Childhood Lead Poisoning
2714 Hudson Street, Baltimore, MD 21224
Phone (410)534-6447, Fax (410)534-6475, mledonne@leadsafe.org